AI Document Automation & Data Extraction
Your team spends hours reading emails, opening PDFs and retyping invoices into Sage, QuickBooks or your CRM. We build AI that does that work for you — reading each document, extracting the data, checking it against your rules and updating your systems automatically.
Built and supported in Mauritius. Your documents stay in an environment you control, compliant with the Data Protection Act 2017 and GDPR.
Every document your business reads by hand
Invoice & receipt processing
Supplier invoices arrive by email or WhatsApp, are read, matched to purchase orders and posted to your accounting software — with exceptions flagged for review.
Email triage & auto-reply
Incoming client emails are classified (quote request, complaint, order status…), routed to the right person and answered with a context-aware draft.
PDF & contract extraction
Pull parties, dates, amounts, renewal clauses and obligations out of contracts and reports into a searchable database.
KYC & onboarding forms
Read ID cards, proof of address and application forms, cross-check the details and pre-fill your onboarding system.
Automatic data entry
Populate ERP, CRM and internal systems from any document — no more copy-paste between a PDF and a form.
Report generation
Turn raw exports into formatted management reports, board packs and regulatory filings on a schedule.
From inbox to your ERP — with a human in the loop
Full automation is not the goal on day one. Accuracy is. Each workflow starts in supervised mode and moves to automatic only once it earns your trust.
Capture
Documents arrive from email inboxes, shared folders, WhatsApp, scanners or web uploads — the AI picks them up automatically.
Extract
A fine-tuned model reads each document (including scans and photos) and extracts the fields you need as structured data.
Validate
Business rules and confidence scores decide what is written automatically and what goes to a person for a one-click review.
Integrate
Clean data is written to your ERP, CRM or accounting software through its API, and every action is logged for audit.
Works with the tools you already use
- Sage
- QuickBooks
- Xero
- Odoo
- SAP Business One
- Microsoft Dynamics
- Salesforce
- HubSpot
- Google Workspace
- Microsoft 365
- WhatsApp Business
- Custom APIs & databases
Frequently asked questions
What kinds of documents can the AI process?
Anything your team currently reads and retypes: supplier invoices, receipts, purchase orders, delivery notes, bank statements, contracts, application forms, ID documents for KYC, and free-text emails. Scanned images and photos taken on a phone are handled with AI OCR, so documents do not need to be "clean" PDFs.
Which systems can it push data into?
We integrate with the accounting, ERP and CRM tools businesses in Mauritius actually run — for example Sage, QuickBooks, Xero, Odoo, SAP Business One, Microsoft Dynamics, Salesforce, HubSpot, Google Workspace and Microsoft 365 — as well as any in-house system with a database or API. If a tool has no API, we can automate it through its web interface.
How accurate is AI data extraction, and what happens when it is unsure?
Extraction is validated against your business rules (e.g. totals must equal line items, VAT numbers must be valid, supplier must exist). Every field carries a confidence score; anything below your threshold is routed to a person for a one-click review instead of being written to your system. Over time, corrections retrain the model on your own documents.
Is our data safe? Does it comply with the Mauritius Data Protection Act?
Yes. Documents are processed in an environment you control — your own servers, or a region-locked cloud tenant — and are never used to train public AI models. Access is role-based and every action is logged, which satisfies the Data Protection Act 2017 in Mauritius and GDPR for clients with EU data.
How long does implementation take?
A single workflow (for example supplier invoices into your accounting software) typically goes live in 3–6 weeks: one week to map the process and collect sample documents, two to four weeks to build and test with your real data, then a supervised launch where a person reviews every result before we switch to automatic mode.
Show us one painful process
Send us a sample of the documents your team retypes every week. We will map the workflow and tell you honestly what can be automated, and what it would save.